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Landlord gas safety Certificate and Boiler service (www.jlexart.com)

As a landlord, it's your responsibility to make sure that all gas appliances as well as chimneys and flues are inspected every year. You must also give a copy of the report to your tenants.

If the engineer believes that a particular appliance or installation is immediate danger they will ask permission to cut off gas from the system and recommend the installation of inspection hatches.

What is what is a Gas Safety Certificate (GSC)?

A landlord's gas safety certificate is an official document that certifies that all gas appliances and flues within the property that is rented have been checked by a qualified gas engineer. Landlords are legally required to organize a gas safety check once per year for each rental property they own. Gas Safe registered engineers carry the inspection and verify that all pipes, appliances and flues conform with safety regulations.

Landlords are also legally required to provide their tenants with a copy of the CP12 Gas Safety Certificate (Gas Safety Record) at the end of each year's gas safety inspection and test. The document should be handed out to tenants within 28 days following the Gas Safety Inspection and to new tenants at the beginning of their tenure.

CP12 is the abbreviation used for the CORGI Proforma 12 that was employed by CORGI before it was replaced in 2009 by the Gas Safe Register. The form outlines the date of the most recent gas inspections and tests, the results, any steps that need to be taken, and the name and the title of the engineer that conducted the check.

If the Gas Safety check highlights any issues with a gas appliance, the engineer will advise on what must be done to make it safe for use. If a gas appliance is found to be immediately dangerous or abnormally lethal, the gas supply will need to be turned off until the problem has been solved.

If a tenant is unwilling to allow access for gas security checks to be conducted, it is an infraction that is punishable by law. A landlord can apply to the courts for an injunction if necessary, however it is usually much easier to simply send a well written letter that explains why it is essential that the checks are made and what they will entail. This should entice the tenant who is hesitant to let access to the property. If not, the landlord will need to begin the eviction process.

How often should I renew my Gas Safety Certificate?

By law, landlords and letting agents are required to conduct an annual gas safety inspection of the chimneys and gas appliances that they provide to their tenants. This is to ensure that their equipment is safe to use and there are no gas leaks within the property. This is a vitally important responsibility and landlords should be sure to get their gas inspections done by a qualified gas engineer.

The Gas Safety Certificate, formerly known as the Gas Safety Check Record, is a legal document which indicates that an engineer completed a gas inspection within the last 12 months. It is given to the landlord and must be given to the tenant as proof of the safety of the gas supply. It is valid for a period of 12 months, and must be renewed every year.

If a landlord safety certificate fails to provide their tenants with a Gas Safety Certificate then they are in violation of the law and could be fined by the local authority. It is therefore vital for landlords to ensure that their Gas Safety checks carried out on time and to keep a copy the certificate in the event that a tenant asks for it.

It's also a good idea for landlords to put inspection hatches on all gas appliances, so that engineers can easily access them for annual inspections. If the appliance is found to be in danger during an inspection, the engineer will formally declare it to be at risk and may disconnect the boiler and advise that the tenant refrain from using it until the inspection hatch has been installed.

Landlords are also required to give their tenants at least 24 hours' notice prior to entering the property to conduct Gas Safety Checks. This allows tenants to prepare and request permission if they need. If a tenant is unwilling to permit the engineer to enter, the landlord should send a letter to them explaining the reason for the visit and what happens if they don't comply. If the tenant is still refusing the engineer entry, then the landlord must look into evicting them pursuant to section 21 of the Housing Act 1988.

What happens if you don't own a Gas Safety Certificate?

It is the legal obligation of landlords to ensure that their property is equipped with a gas safety certificate valid before tenants move into. Infractions to this law can result in the landlord being prosecuted or being fined a significant amount. The regulations also state that a landlord must provide an original copy of their gas safety report to their tenants on request.

Gas Safe registered engineers must visit the rental home of the landlord gas safety certificate how often to perform an inspection of all gas appliances. During the inspection the engineer will take note of any issues that may present a danger for tenants. They will then issue an CP12 gas safety document, that is also known as the Landlord Gas Safety Record or a Gas Safety Certificate.

This is a very important document that every tenant should keep. This document contains information about gas installations in a rental home and the dates they were tested and expiration dates. It can help tenants spot any issues with their installation or appliances and make sure that they know how to contact a Gas Safe engineer to have them checked.

Landlords are required to provide their tenants, both new and existing, with a gas safety inspection report within 28 days of the engineer visiting their property. The landlord must also give the copy of CP12 at the beginning of the tenure. Landlords who fail to provide the the gas certificate can be prosecuted and face unlimited fines, or six months in prison.

The same way, landlords should ensure that carbon monoxide detectors are in operation in their properties and have them tested each month. The landlord is accountable for repairing an alarm that does not work. The rules for this are applicable to council, private and housing association landlords and also to licensable houses of Multiple Occupation (HMOs).

In June 2017, the High Court decided that it was illegal for landlords to issue Section 21 notices if they did not provide their tenants with a valid gas safety certification. The ruling was in accordance with the law that states that landlords of assured shorthold tenancies must have an approved gas safety certificate for their property before tenants move in.

How do I obtain a Gas Safety Certificate?

Landlords are required by law to make sure that the gas appliances, flues and pipework within their properties are safe for tenants. This is covered by the Gas Safety (Installation and Use) Regulations 1998. To be in compliance with the regulations, landlords are required to arrange annual gas checks on all the gas appliances and flues they install in the property. This is known as a CP12 Gas Safety Certificate, and it has to be completed by a qualified Gas Safe Registered Engineer after each inspection.

It is also an excellent idea for landlords to think about having an annual boiler service performed at the same time as the CP12 inspection, as this will help ensure that all gas appliances are functioning correctly and safely. Gas engineers can offer an integrated CP12 inspection and boiler service at a reasonable price. They will examine the boiler burner's seals and look for cracks and leaks in the flue system and clean the heat exchanger, and carry out general maintenance.

The CP12 document is commonly called the 'landlord's gas safety certificate' although it is officially called the Gas Safety Record documentation. It includes the results of the safety checks, as well as specifics about any issues or actions that need to be taken care of. Landlords must provide their tenants with a copy of the CP12 document within 28 days of the Gas Safety check being completed.

It is essential that landlords and letting agents allow Gas Safe registered engineers access to the property for safety inspections and maintenance. It is a good idea to inform tenants of the importance of allowing access and explaining that the gas engineer is there to protect them from carbon monoxide poisoning. If the tenant does not permit access, the landlord or agent must outline the legal obligations in writing. Then, they should visit the property and force entry if needed.

Tenants should always see a Gas Safe ID card from the engineer prior to entering the premises to ensure that they're qualified to work on your home's gas systems and is able to complete the gas safety test efficiently and effectively. It is also important to know that a gas engineer can legally disconnect the malfunctioning equipment or cut off the gas supply in case of need.